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1. Registration Officer

CONTRACT START DATE: As soon as possible

MAIN DUTIES & RESPONSIBILITIES:

Job Description

Reporting directly to the Registrar, you shall provide high level support for the Language Centre with excellent customer service, perform student registration, recordkeeping and general office tasks.

You shall also work closely with other employees from Alliance’s departments and liaise with a range of stakeholders including customers, vendors and partner organisations.

Your tasks shall include the following:

• Greet visitors, students and respond to requests for information and provide assistance either to walk-ins, via email or on the phone, regarding the class registration process, refund policies, change of classes and deferment, course catalogue, placement test and private tuition or any other question related to the language centre activities

• Register students for courses and workshops and renewal/extension of private tuition

• Under the direct supervision of Academic Coordinator: register students for official French language exams (DELF /DALF/TEF/TCF/DAEFLE/CCIP), put DELF/DALF students’ data and results into the DELF/DALF system, archive all the DELF/DALF examination papers accordingly, allocate time slot for DELF/DALF oral, issue convocations to DELF/DALF students, issue DELF/DALF certificates.

• Settle the daily account for NETS/VISA/MASTERCARD/AMEX/CASH payments

• Make phone calls to students and parents for late payment

• Call and email students and parents for changes related to classes, follow-up of registration, outstanding payments, etc.

• Print and issue letters of attendance, letters of registration and certificates

• Place signage for classroom during the beginning of the new term and for any change of teachers and classrooms

• Provide support as assigned by Registrar, Academic Coordinator or Director of Studies

• Maintain students’ database by encoding accurate data into the system, and constantly updating all pending requirements to complete students’ records and information

• Ensure proper storage of all files and scholastic documents

• Provide information and sell bookshop products and learning materials

• Maintain a proper storage and organization of bookshop products

• Advise on order quantities to always ensure sufficient stock of books

CONDITIONS & COMPENSATION:

•  Contract length: Permanent   
•  Job type: Full-time
•  42 hours per week
•   Salary range for this role between SGD 2,800 and SGD 3,100 Monthly + end-of-year bonus based on performance
•  All Alliance Française membership benefits: free French or Mandarin class, discounts on all events, discounts at partners’ venues and shops, etc ...  

APPLICATION PROCESS

To apply, please send your resume, cover letter and eventual book and/or references to  directorofstudies@alliancefrancaise.org.sg , finance-HR@alliancefrancaise.org.sg , registrar@alliancefrancaise.org.sg

Only shortlisted candidates will be notified. We thank you for your interest to be part of the AF team

2. EVENT & DEVELOPMENT EXECUTIVE

CONTRACT START DATE: As soon as possible

POSITION OVERVIEW:

The Event & Development Executive supports the delivery of cultural activities and venue rental operations at Alliance Française de Singapour. The role works closely with colleagues across departments to ensure that events, partnerships, and venue rentals are coordinated smoothly, professionally, and in line with institutional guidelines. 

KEY RESPONSIBILITIES

1. Event Management & Cultural Coordination

• Support the planning, organisation, and execution of cultural events (exhibitions, performances, talks, workshops, screenings, festivals)

• Coordinate logistics with artists, speakers, vendors, and external partners

• Support on-site coordination before and during events

• Monitor timelines and operational requirements in collaboration with internal teams

• Ensure smooth handover and continuity between interns and temporary staff

• Maintain event-related documentation and records

2. Sponsorship & Partnership Support

• Support the coordination of sponsors and partners aligned with Alliance Française’s cultural programmes

• Assist in preparing partnership proposals and sponsor documentation

• Coordinate in-kind sponsorships (e.g. wine, gastronomy, décor, non-technical equipment)

• Ensure sponsor visibility and benefits are delivered according to agreed arrangements

• Maintain sponsorship and partner databases

• Support preparation of post-event reports for partners and internal stakeholders

3. Event Space Rental Coordination & Client Administration

• Assist in managing incoming event space rental enquiries and client communications

• Check venue availability and coordinate scheduling with relevant teams

• Prepare, issue, and track quotations and contracts based on agreed parameters

• Coordinate administrative follow-ups, including contract signing and payment tracking

• Act as a point of contact for clients on administrative and logistical matters

• Liaise with internal teams to ensure venue rental requirements are communicated clearly

• Support compliance with venue policies, operational timelines, and agreed terms

• Maintain accurate records of rental agreements, client correspondence, and payment status

4. Operational Coordination & Collaboration

• Work closely with internal stakeholders to ensure alignment across cultural, operational, and administrative aspects of events and rentals

• Proactively manage assigned tasks, anticipate follow-ups, and flag potential issues early

• Escalate matters requiring approval, technical input, or policy clarification in a timely manner

• Contribute to improving internal processes, documentation, and coordination workflows

PROFILE & SKILLS

Requirements

• 3 to 5 years of relevant experience in event coordination, venue operations, cultural administration, or client-facing roles

• Strong organisational skills and attention to detail

• Clear written and verbal communication skills in English

• Ability to handle pressure, take initiative, and proactively take ownership of tasks

• Ability to manage multiple stakeholders and priorities in a collaborative environment

• Willingness to work evenings or weekends when required by events or rentals

• Singaporean or PR

Preferred Qualities

• Experience working in cultural institutions, venues, or non-profit organisations

• Structured, reliable, and solution-oriented working style

• Strong coordination and follow-through skills

• Comfortable working with a degree of autonomy while remaining aligned with team objectives

• Interest in arts, culture, and creative industries

• Available network of business and high-profile contacts

CONDITIONS & COMPENSATION:

•  Contract length: Permanent   
•  Job type: Full-time
•  42 hours per week
•   Salary range for this role between SGD 3,000 and SGD 3,500 Monthly + end-of-year bonus based on performance
•  All Alliance Française membership benefits: free French or Mandarin class, discounts on all events, discounts at partners’ venues and shops, etc ...  

APPLICATION PROCESS

To apply, please send your resume, cover letter and eventual book and/or references to  culturalaffairs@alliancefrancaise.org.sg and theatre-rental@alliancefrancaise.org.sg

Only shortlisted candidates will be notified. We thank you for your interest to be part of the AF team

3. PART-TIME LIBRARIAN

CONTRACT START DATE: As soon as possible

MAIN DUTIES & RESPONSIBILITIES:

Reporting to the Head Librarian, the Part-time Librarian will handle daily library operations and services, manage collections, and assist with library events and marketing content.

1. Library Operations & Services

• Handle daily library operations and services using a French library system

• Manage library accounts, loans, returns and fines

• Maintain cleanliness and order in the library; inspect and repair damaged books

• Recommend French reading materials tailored to age, language proficiency and interest

• Assist users with the online resources

2. Collection Management

• Label, cover and organise library collections

• Maintain and update catalogue entries

• Assist with acquisitions, inventory checks and decommissioning of resources

3. Library Events

• Assist in planning and executing library events (e.g. storytelling, book clubs, author meet-and-greet, book sales, etc.)

• Conduct library visits for students and external visitors

• Create content for ad-hoc library activities (e.g. craft sessions, treasure hunt, festive decoration)

4. Marketing & Communications

• Update content for the online library portal

• Manage online audio resources

• Create bilingual communication materials for library services and events

REQUIREMENTS:

• Excellent command of French (native/minimum B1) and English (written and spoken)

• Good knowledge of French literature publications and trends

• Pleasant disposition and good interpersonal skills

• Proven ability to work in a multicultural and dynamic environment

•  Self-motivated, detail-oriented, and capable of managing multiple tasks independently

• Experience working with children and/or FLE learners is desirable but not essential

CONDITIONS & COMPENSATION:

• 32 hours per week, from Wednesday to Saturday

• Salary range for this role is between SGD 2,400 - 2,600

• Compensation time-off for extra working hours but no extra hours paid

• Free French or Mandarin classes + all AF Membership benefits. 

APPLICATION PROCESS:

To apply, please send your resume and cover letter to mediatheque@alliancefrancaise.org.sg.

Only shortlisted candidates will be notified. We thank you for your interest to be part of the AF team.